Office Services will occupy a key role in Site Services Section of the Facility and Site Services Department in the company to performs a wide variety of clerical and administrative duties, which includes a high level of employee services and support, while consistently an excellent work of all site services provided for site staff.
Duties and Responsibilities
- Ensure an organized, clean and tidy workplace.
- Maintain and re-stock office supplies as needed.
- Monitor and use office equipment and materials (laptops, printers, machines, copiers, physical files, etc…)
- Report any problems with office equipment; help resolve the issues if possible.
- Conduct clerical duties including answer phones, direct calls, take and deliver messages as needed; prepare outgoing mail; sort and deliver incoming mail to appropriate persons.
- Help to immediately resolve and mediate employee complaints.
- Arrange and schedule meetings, appointments, including coordinating calendars and security meeting spaces.
- Provide administrative support for operations team.
- Maintaining a clean and enjoyable working environment.
- Ensuring the office stationery supply is sufficient and creating the layout of the office.
- Reporting an accomplishment and pending tasks to site services lead in a weekly basis.
- Perform other duties that may be assigned time to time.
Minimum Qualification
- 3y Experience in administration
- Ability to Manage Team
- Bachelor’s Degree in Business Administration, or any related field.
- English language literacy
- Computer literate; proficient using Microsoft suite.
- Confident using office machinery (printers, fax machines, photocopies, etc.)
- Strong verbal and written communication skills and dealing with any emergency problems professionally.
- Problem solving skills
- Teamworking skills
- Communication.